Personal Assistant cum Admin (PA)

Job Description

• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
• Manage and organize documents, emails, and other materials, ensuring a systematic filing system.
• Prepare and edit correspondence, reports, and presentations.
• Serve as a liaison between executives and internal/external stakeholders.
• Respond to inquiries and requests with professionalism and efficiency.
• Schedule and coordinate meetings, ensuring all necessary resources and materials are prepared.
• Record meeting minutes and follow up on action items.
• Streamline administrative processes to enhance efficiency.
• Identify areas for improvement and implement solutions.
• Demonstrate strong problem-solving skills to address challenges and obstacles.
• Proactively identify and resolve issues before they escalate.
• Assist in planning and coordinating events, workshops, and other organizational activities.
• Ensure all logistical arrangements are in place.

Job Requirements

• Proven experience as a Personal Assistant or in a similar administrative role.
• Ability to communicate in Mandarin in order to deal with Chinese stakeholders.
• Willingness to travel with management.
• Meticulous attention to detail in all tasks and responsibilities.
• Ability to maintain accuracy in a fast-paced environment.
• Strong problem-solving abilities with a proactive and solution-oriented approach.
• Professionalism in dealing with diverse stakeholders.
• Proficient in office software (Microsoft Office suite).